Payroll Specialist

Nootdorp, South Holland, Netherlands · Human Resources


K3. Experience Applied

We are looking for a Senior Payroll Specialist who takes owner ship of a compliant and efficient payroll process and is a knowledgeable and friendly advisor to our management and employees.

Reports to Head of HR Services, UK

This role is responsible for the following specialisms:


Working with the Head of HR Services to drive a more efficient payroll proposition for all payrolls within the Group. Together with the junior payroll specialist and the local payroll providers you are responsible for a compliant, accurate (KPI 98% in time and correct) payroll for the Netherlands, Malaysia, Iceland and Singapore.

Overseeing the business as usual activities -

Processing high volume payroll on monthly basis including auditing changes

Answering questions of employees

Work closely together with finance and HR

Advice regarding payrolling, tax ruling and rewarding for non-locals in the Netherlands

Relation management with the global payroll providers

Reconciliation reports for Finance and Global HR

Proactive reporting in line with the agreed HR Services reporting proposition

Managing payroll projects

Implementing a new payroll system in the Netherlands

Manage contractual arrangements with external payroll providers with the support of Head of HR Services

Define SLAs and implement

Guiding and teaching of the junior payroll specialist

Compensation & Benefits

Recommending best practice and initiatives to improve the employee proposition as well as managing the existing benefit proposition

Insurances and pension; new, maintenance and invoice control

Informing proactively of management and employees

Answering questions of employees and managers

HR Services

Together with the junior payroll specialist for correct and in time answers to our employees, employment related documents and a up to date and correct HR Management System.

HR Administration

Follow up on sickness (Wet Verbetering Poortwachter) together with the HR BP

Answering questions of employees (mail, telephone and f2f)

Implementing (together with the global HR Team) of a new Global HR system

Continues improvement

Together with the complete HR team you are working on efficient processes, client friendly services and up to date and market conform compensation and benefits which you continuously improve in order to serve the business and reach the SLA’s that we agreed upon.

Process and document optimization


Bachelor Level and payroll (PDL) education

Experience working in a payroll environment;

Experience managing internal and external stakeholders; employees and local payroll providers;

Experience with HR and Payroll technologies/systems

Good knowledge of local Social Security, taxes, and employment legislation

Knowledge and experience regarding foreigners working in The Netherlands are a must

Knowledge and experience regarding global payrolling are a plus

Experience in continuously improving processes

Good communication skills in Dutch and English (word and written)

Problem solving mindset and a positive attitude

Excellent organizational skills and ability to multi task

Accurate, team player, efficient and consistent

Pre-employment screening will be part of the selection.

Company profile

K3 is a Business Technology group. Serving our retails, manufacturing and distribution customers; we believe in making business technology possible, through our services, our partnerships and our software. Our 3,700 customers and 40,000 users create industry experience that our 800 employees use to create more software and services to provide more solutions to more customers. We work collaboratively with our customers to translate our 800 employees use to create more software and services to provide more solutions to more customers.

We work collaboratively with our customers to translate our industry knowledge into award winning, ERP agnostic, software which is productized and sold through our global partners. This approach creates value for our customers, for our partners and for K3. Our technology makes business ambitions possible.

The global size and scale of our business means that we can provide end to end business technology solutions to our customers, on premise and in the cloud. We innovate, bringing the latest technology to our customers and also transferring best practice between industries. We are passionate about our customers, our technology and our partners.

We bring customer focus to our verticals through direct services businesses in the UK and key European territories. We work closely with key strategic partners including Microsoft, Syspro, Sage, LS Retail, Rocket Software, with Global Systems Integrator’s such as Accenture, Avanade or IBM as well as local Technical and Service Partners across all continents.

We have many customer stories, from Ted Baker to Dudson’s Group, from AB Produce to HobbyCraft, from English Heritage to Roberto Verino, direct and with our partners, sharing confidence in our expertise, our excellence and most importantly our customers’ success.Through technology, we make business ambitions possible.

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